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Cal.com vs When2meet: Pricing Comparison 2026

Side-by-side pricing comparison of Cal.com and When2meet. See all plans, features, and costs at a glance.

Bottom line: When2meet starts at $5/mo, making it $7/mo cheaper than Cal.com ($12/mo). Cal.com offers a free plan.

Last updated: March 16, 2026

Data compiled by Arthur Jacquemin
Updated March 16, 2026
Try Cal.com freeTry When2meet free

Cal.com vs When2meet: Quick Pricing Facts

FeatureCal.comWhen2meet
Starting Price$12/mo$5/mo
Number of Plans44
Free TierYesYes
Pricing Modelopen-sourcefreemium
Annual DiscountN/AN/A

When2meet is the more affordable option, starting at $5/mo compared to Cal.com's $12/mo. Both are Communication tools with 8 combined pricing plans and 33 features compared.

Both tools offer free plans, making them accessible for teams on a budget. Cal.com uses open-source pricing while When2meet uses freemium pricing, which may affect your total cost at scale.

Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.

Pricing Plans
Cal.com
When2meet
When2meet
Try it free
Tier 1
Individuals
$0/monthCheapest
Includes
  • 1 user
  • Unlimited event types & calendars
  • Email & SMS notifications
  • Integrate with 100+ apps
  • Mobile App
  • Browser Extension
  • Accept Stripe & PayPal payments
  • Two-way Salesforce & HubSpot sync
  • 1-click import Calendly events
Start with Individuals
Free
$0/monthCheapest
Includes
  • No contact or billing information required
Start with Free
Tier 2
Teams
$12/month
Includes
  • Schedule accross 1 team
  • Round-robin scheduling
  • Managed & collective event types
  • Recurring events
  • Customizable email & SMS notifications
  • Remove Cal.com branding
  • Routing forms
  • Booking analytics
  • Custom APIs
Start with Teams
Basic
$5/monthCheapest
$0 / year
Start with Basic
Tier 3
Organizations
$28/month
Includes
  • Unlimited sub-teams
  • Route by custom variables
  • Company subdomain (yourcompany.cal.com)
  • SAML SSO and SCIM
  • SOC 2, HIPAA, ISO 27001 compliance check
  • Instant meetings
  • Domain-wide-delegation
  • Role-based permissions
  • Additional APIs
Start with Organizations
Standard
$10/monthCheapest
$1 / year
Start with Standard
Tier 4
Enterprise
Custom pricing
Includes
  • Dedicated onboarding and engineering support
  • SLA & uptime guarantees
  • HRIS & directory integrations
  • Priority Slack & account support
  • Dedicated database
Start with Enterprise
Premium
$20/monthCheapest
$2 / year
Start with Premium

Swipe to compare plans →

Cal.com

Open-source scheduling infrastructure for everyone

View all Cal.com plans

When2meet

Free simple group availability scheduling tool

View all When2meet plans

Which Should You Choose?

Choose Cal.com if:

  • •You prefer Cal.com's free tier features—1 user, Unlimited event types & calendars
  • •You want more features built-in—Cal.com offers 31 additional features across its plans
  • •Your team needs custom enterprise pricing—Cal.com offers negotiated terms for large deployments

Choose When2meet if:

  • •You want lower per-user costs—When2meet starts at $5/mo, saving $7/mo compared to Cal.com at $12/mo
  • •You prefer When2meet's free tier features—No contact or billing information required
  • •When2meet's 4-tier freemium structure gives clearer cost visibility for budget planning

Both Cal.com and When2meet offer free plans [1], eliminating cost barriers for evaluation. This means you can test both tools thoroughly with your actual workflows before any financial commitment. The free tiers differ in scope: Cal.com includes 9 features, while When2meet includes 1 features. Evaluate which free tier matches your evaluation needs before deciding to upgrade. Your best approach is to activate both free trials and evaluate which tool's workflow, integrations, and user experience align better with your team's needs before committing to paid plans.

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Frequently Asked Questions: Cal.com vs When2meet

Which is cheaper, Cal.com or When2meet?
As of March 2026, When2meet starts at a lower price point. Cal.com starts at $12/mo while When2meet starts at $5/mo. However, the best value depends on the features you need at each tier.
How many pricing plans does Cal.com have vs When2meet?
Cal.com offers 4 pricing plans, while When2meet offers 4 plans. More plans typically means more flexibility to match your exact needs and budget.
Does Cal.com or When2meet offer a free plan?
Yes, both Cal.com and When2meet offer free plans. Compare the feature limits of each free tier to see which better fits your use case before upgrading.
Can I save money by paying annually for Cal.com or When2meet?
Both Cal.com and When2meet offer annual billing options. Check each plan's yearly pricing for potential savings compared to monthly billing.
Does Cal.com or When2meet offer custom enterprise pricing?
Cal.com offers a custom-priced enterprise tier for larger teams. When2meet lists all its pricing publicly.
What pricing models do Cal.com and When2meet use?
Cal.com uses a open-source pricing model, while When2meet uses freemium pricing. The right model depends on your team size and usage patterns.
How do Cal.com and When2meet compare for Communication?
Both Cal.com and When2meet are Communication tools. Cal.com offers 4 plans starting at $12/mo, while When2meet offers 4 plans starting at $5/mo. Review the feature breakdowns above to see which better fits your Communication needs.

Sources

  1. Cal.com Official Pricing— Vendor pricing page
  2. When2meet Official Pricing— Vendor pricing page

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