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Communication

Gather vs When2meet: Pricing Comparison 2026

Side-by-side pricing comparison of Gather and When2meet. See all plans, features, and costs at a glance.

Bottom line: When2meet starts at $5/mo, making it $25/mo cheaper than Gather ($30/mo). Gather offers a free plan.

Last updated: July 2, 2026

Data compiled by Arthur Jacquemin
Updated July 2, 2026
Try Gather freeTry When2meet freeUpdated this monthUpdated this month
Best Value

When2meet - When2meet offers a free plan, starts at $25/mo lower ($5/mo vs $30/mo), offers 4 tiers vs 2.

Gather vs When2meet: Quick Pricing Facts

FeatureGatherWhen2meet
Starting Price$30/mo$5/mo
Number of Plans24
Free TierYesYes
Pricing Modelfreemiumfreemium
Annual DiscountN/AN/A

When2meet is the more affordable option, starting at $5/mo compared to Gather's $30/mo. Both are Communication tools with 6 combined pricing plans and 13 features compared.

Both tools offer free plans, making them accessible for teams on a budget.

Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.

Pricing Plans
Gather
Gather
Try free
When2meet
When2meet
Try free
Tier 1
Free Trial
$0/monthCheapest
Includes
  • Add up to 50 members
  • 5 Meeting Transcription Hours
  • 3 Meeting Recording Hours
  • 20 Guest Hours
Start with Free Trial
Free
$0/monthCheapest
Includes
  • No contact or billing information required
Start with Free
Tier 2
Essential Plan
$30/month
$30 / year
Includes
  • Custom Virtual Office
  • Add up to 100 members
  • Unlimited Meetings & Chat
  • Host Guests
  • Meeting Recordings
  • Google Calendar Integration
  • Meeting Transcriptions
  • Github & Spotify Integrations
Start with Essential Plan
Basic
$5/monthCheapest
$0 / year
Start with Basic
Tier 3
-
Standard
$10/monthCheapest
$1 / year
Start with Standard
Tier 4
-
Premium
$20/monthCheapest
$2 / year
Start with Premium

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Gather

Virtual office spaces with proximity-based video chat

View all Gather plans

When2meet

Free simple group availability scheduling tool

View all When2meet plans

Frequently Asked Questions: Gather vs When2meet

Which is cheaper, Gather or When2meet?
As of July 2026, When2meet starts at a lower price point. Gather starts at $30/mo while When2meet starts at $5/mo. However, the best value depends on the features you need at each tier.
How many pricing plans does Gather have vs When2meet?
Gather offers 2 pricing plans, while When2meet offers 4 plans. More plans typically means more flexibility to match your exact needs and budget.
Does Gather or When2meet offer a free plan?
Yes, both Gather and When2meet offer free plans. Compare the feature limits of each free tier to see which better fits your use case before upgrading.
Can I save money by paying annually for Gather or When2meet?
Both Gather and When2meet offer annual billing options. Check each plan's yearly pricing for potential savings compared to monthly billing.
How do Gather and When2meet compare for Communication?
Both Gather and When2meet are Communication tools. Gather offers 2 plans starting at $30/mo, while When2meet offers 4 plans starting at $5/mo. Review the feature breakdowns above to see which better fits your Communication needs.
AI Recommendations

Sources

  1. Gather Official Pricing- Vendor pricing page
  2. When2meet Official Pricing- Vendor pricing page

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