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Communication

When2meet vs Zoom: Pricing Comparison 2026

Side-by-side pricing comparison of When2meet and Zoom. See all plans, features, and costs at a glance.

Bottom line: When2meet starts at $5/mo, making it $9/mo cheaper than Zoom ($14.16/mo). When2meet offers a free plan.

Last updated: July 6, 2026

Data compiled by Arthur Jacquemin
Updated July 6, 2026
Try When2meet freeTry Zoom freeUpdated this monthPrice updated 12d ago
Best Value

When2meet - When2meet offers a free plan, starts at $9.16/mo lower ($5/mo vs $14.16/mo).

When2meet vs Zoom: Quick Pricing Facts

FeatureWhen2meetZoom
Starting Price$5/mo$14.16/mo
Number of Plans44
Free TierYesNo
Pricing Modelfreemiumper-seat
Annual DiscountN/AN/A

When2meet is the more affordable option, starting at $5/mo compared to Zoom's $14.16/mo. Both are Communication tools with 8 combined pricing plans and 44 features compared.

When2meet stands out with a free plan for getting started. When2meet uses freemium pricing while Zoom uses per-seat pricing, which may affect your total cost at scale.

Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.

Pricing Plans
When2meet
When2meet
Try free
Zoom
Tier 1
Free
$0/monthCheapest
Includes
  • No contact or billing information required
Start with Free
Basic
Custom pricing
Includes
  • 40 minutes per meeting
  • 100 participants per meeting
  • Meeting summaries (for 3 hosted meetings per month)
  • AI queries (20 per month)
  • AI note-taking (3 uses per month)
  • Instant messaging
  • VoIP calling
  • 1 personal booking page
  • 3 editable whiteboards
  • 5 two-minute clips
  • Limited AI capabilities
  • Connect Gmail/Outlook in Zoom
  • Sync Google/Microsoft calendars
  • Surface, manage, and complete tasks
  • One place for your Zoom files
Start with Basic
Tier 2
Basic
$5/monthCheapest
$0 / year
Start with Basic
ProPopular
$14/month
Includes
  • 30 hours per meeting
  • 100 participants per meeting Increase with Large Meeting
  • AI note taker for Zoom, third-party, and in-person conversations
  • Basic AI queries
  • Agentic search
  • Workflows in Zoom
  • Group videos in channels (25 unique viewers)
  • Zoom recordings, Clips, and uploads
  • Unlimited AI document creation
  • Unlimited clips
  • Custom avatars (3 mins per month)
  • Zoom Mail
  • Zoom Calendar
  • 10 GB per user
Start with Pro
Tier 3
Standard
$10/monthCheapest
$1 / year
Start with Standard
Business
$18/month
Includes
  • 300 participants per meeting Increase with Large Meeting
  • Unlimited booking pages
  • Unlimited whiteboards
  • SSO, managed domains
  • Multi-region storage and media control
  • Device management
  • Information barriers and other policies
  • Archival and data loss prevention APIs
Start with Business
Tier 4
Premium
$20/monthCheapest
$2 / year
Start with Premium
Enterprise
Custom pricing
Includes
  • 1000 participants per meeting
  • Full-featured PBX
  • 500 attendees
  • Customer managed key
  • Hybrid cloud
  • Contact management network
Start with Enterprise

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Try When2meet freeFree plan availableTry Zoom freeFrom $14.16/mo
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When2meet

Free simple group availability scheduling tool

View all When2meet plans

Zoom

Video conferencing and online meeting platform

View all Zoom plans

Frequently Asked Questions: When2meet vs Zoom

Which is cheaper, When2meet or Zoom?
As of July 2026, When2meet starts at a lower price point. When2meet starts at $5/mo while Zoom starts at $14.16/mo. However, the best value depends on the features you need at each tier.
How many pricing plans does When2meet have vs Zoom?
When2meet offers 4 pricing plans, while Zoom offers 4 plans. More plans typically means more flexibility to match your exact needs and budget.
Does When2meet or Zoom offer a free plan?
When2meet offers a free plan, while Zoom does not. If budget is a concern, When2meet lets you get started at no cost.
Can I save money by paying annually for When2meet or Zoom?
Both When2meet and Zoom offer annual billing options. Check each plan's yearly pricing for potential savings compared to monthly billing.
What is the most popular Zoom plan?
The Pro plan is Zoom's most popular tier, priced at $14.16/mo. Key features include 30 hours per meeting, 100 participants per meeting Increase with Large Meeting, AI note taker for Zoom, third-party, and in-person conversations.
Does When2meet or Zoom offer custom enterprise pricing?
Zoom offers a custom-priced enterprise tier for larger teams. When2meet lists all its pricing publicly.
What pricing models do When2meet and Zoom use?
When2meet uses a freemium pricing model, while Zoom uses per-seat pricing. The right model depends on your team size and usage patterns.
AI Recommendations

Sources

  1. When2meet Official Pricing- Vendor pricing page
  2. Zoom Official Pricing- Vendor pricing page

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