Skip to main content
CompareTiers
Compare Now
Communication

When2meet vs Zoom: Pricing Comparison 2026

Side-by-side pricing comparison of When2meet and Zoom. See all plans, features, and costs at a glance.

Bottom line: When2meet starts at $5/mo, making it $9/mo cheaper than Zoom ($14.16/mo). When2meet offers a free plan.

Last updated: March 16, 2026

Data compiled by Arthur Jacquemin
Updated March 16, 2026
Try When2meet freeTry Zoom free

When2meet vs Zoom: Quick Pricing Facts

FeatureWhen2meetZoom
Starting Price$5/mo$14.16/mo
Number of Plans44
Free TierYesNo
Pricing Modelfreemiumper-seat
Annual DiscountN/AN/A

When2meet is the more affordable option, starting at $5/mo compared to Zoom's $14.16/mo. Both are Communication tools with 8 combined pricing plans and 39 features compared.

When2meet stands out with a free plan for getting started. When2meet uses freemium pricing while Zoom uses per-seat pricing, which may affect your total cost at scale.

Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.

Pricing Plans
When2meet
When2meet
Try it free
Zoom
Tier 1
Free
$0/monthCheapest
Includes
  • No contact or billing information required
Start with Free
Basic
Custom pricing
Includes
  • 40 minutes per meeting
  • 100 participants per meeting
  • Limited in-meeting use
  • Instant messaging
  • VoIP calling
  • 3 editable whiteboards
  • Share up to 10 docs
  • 5 two-minute clips
  • Connect Gmail/Outlook in Zoom
  • Sync Google/Microsoft calendars
  • Surface, manage, and complete tasks
  • One place for your Zoom files
Start with Basic
Tier 2
Basic
$5/monthCheapest
$0 / year
Start with Basic
ProPopular
$14/month
Includes
  • 30 hours per meeting
  • 100 participants per meeting Increase with Large Meeting
  • NEW Unlimited AI note-taking for Zoom and third-party meeting platforms
  • Unlimited in-meeting use
  • In Zoom Workplace and on the web
  • And more!
  • Unlimited docs
  • Unlimited clips
  • Custom avatars (3 mins per month)
  • Zoom Mail
  • Zoom Calendar
  • 10 GB
Start with Pro
Tier 3
Standard
$10/monthCheapest
$1 / year
Start with Standard
Business
$18/month
Includes
  • 300 participants per meeting Increase with Large Meeting
  • Let others book time with you easily
  • Unlimited whiteboards
  • SSO, managed domains
  • Multi-region storage and media control
  • Device management
  • Information barriers and other policies
  • Archival and data loss prevention APIs
Start with Business
Tier 4
Premium
$20/monthCheapest
$2 / year
Start with Premium
Enterprise
Custom pricing
Includes
  • 1000 participants per meeting
  • Full-featured PBX
  • 500 attendees
  • Customer managed key
  • Hybrid cloud
  • Contact management network
Start with Enterprise

Swipe to compare plans →

When2meet

Free simple group availability scheduling tool

View all When2meet plans

Zoom

Video conferencing and online meeting platform

View all Zoom plans
Our Pick

When2meet

When2meet offers a free plan, starts at $9.16/mo lower ($5/mo vs $14.16/mo).

Based on pricing data only. Review the full comparison below for your specific needs.

Best value: When2meet

Try When2meet free

Which Should You Choose?

Choose When2meet if:

  • •You want lower per-user costs—When2meet starts at $5/mo, saving $9.16/mo compared to Zoom at $14.16/mo
  • •You need a free plan with No contact or billing information required—When2meet offers no-cost access with no credit card required
  • •When2meet's 4-tier freemium structure gives clearer cost visibility for budget planning

Choose Zoom if:

  • •You want more features built-in—Zoom offers 37 additional features across its plans
  • •Your team needs custom enterprise pricing—Zoom offers negotiated terms for large deployments
  • •You prefer Zoom's per-seat model with its 4-tier structure

When2meet is the more affordable choice [1], starting at $5/mo compared to Zoom's $14.16/mo. For a 50-person team on paid plans, this translates to When2meet saving approximately $458/month. When2meet offers 4 pricing tiers compared to Zoom's 4, giving you more granular control over scaling costs as your team grows. Across all tiers, When2meet provides 1 total features versus 38 for Zoom, offering a more focused toolset depending on your specific needs. If controlling SaaS spend is a priority, When2meet offers the better cost-to-value ratio. Consider Zoom only if its unique capabilities directly address a gap When2meet cannot fill.

ShareShare

Frequently Asked Questions: When2meet vs Zoom

Which is cheaper, When2meet or Zoom?
As of March 2026, When2meet starts at a lower price point. When2meet starts at $5/mo while Zoom starts at $14.16/mo. However, the best value depends on the features you need at each tier.
How many pricing plans does When2meet have vs Zoom?
When2meet offers 4 pricing plans, while Zoom offers 4 plans. More plans typically means more flexibility to match your exact needs and budget.
Does When2meet or Zoom offer a free plan?
When2meet offers a free plan, while Zoom does not. If budget is a concern, When2meet lets you get started at no cost.
Can I save money by paying annually for When2meet or Zoom?
Both When2meet and Zoom offer annual billing options. Check each plan's yearly pricing for potential savings compared to monthly billing.
What is the most popular Zoom plan?
The Pro plan is Zoom's most popular tier, priced at $14.16/mo. Key features include 30 hours per meeting, 100 participants per meeting Increase with Large Meeting, NEW Unlimited AI note-taking for Zoom and third-party meeting platforms.
Does When2meet or Zoom offer custom enterprise pricing?
Zoom offers a custom-priced enterprise tier for larger teams. When2meet lists all its pricing publicly.
What pricing models do When2meet and Zoom use?
When2meet uses a freemium pricing model, while Zoom uses per-seat pricing. The right model depends on your team size and usage patterns.

Sources

  1. When2meet Official Pricing— Vendor pricing page
  2. Zoom Official Pricing— Vendor pricing page

Related Articles

Best Communication Tools Pricing Compared (2026)

Communication tool pricing: Slack ($8.25-12.50/user), Teams ($4-12.50/user w/ 365), Discord (free), Zoom ($16/host), Google Meet (free), Loom ($8-25/user). Comparison guide.

Track Price Changes

Get notified when pricing changes for these tools.

See all When2meet alternativesSee all Zoom alternativesCommunicationCompare more tools