Skip to main content
CompareTiers
Auto-generated comparison. Editorial verdict in progress.
Communication

Microsoft Teams vs When2meet: Pricing Comparison 2026

Side-by-side pricing comparison of Microsoft Teams and When2meet. See all plans, features, and costs at a glance.

Bottom line: Microsoft Teams starts at $4/mo, making it $1/mo cheaper than When2meet ($5/mo). When2meet offers a free plan.

Last updated: June 15, 2026

Data compiled by Arthur Jacquemin
Updated June 15, 2026
Try Microsoft Teams freeTry When2meet freePrice updated yesterdayUpdated this month
Best Value

When2meet - When2meet offers a free plan, offers 4 tiers vs 3.

Microsoft Teams vs When2meet: Quick Pricing Facts

FeatureMicrosoft TeamsWhen2meet
Starting Price$4/mo$5/mo
Number of Plans34
Free TierNoYes
Pricing Modelper-seatfreemium
Annual DiscountN/AN/A

Microsoft Teams is the more affordable option, starting at $4/mo compared to When2meet's $5/mo. Both are Communication tools with 7 combined pricing plans and 18 features compared.

When2meet stands out with a free plan for getting started. Microsoft Teams uses per-seat pricing while When2meet uses freemium pricing, which may affect your total cost at scale.

Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.

Pricing Plans
Microsoft Teams
Microsoft Teams
Try free
When2meet
When2meet
Try free
Tier 1
Microsoft Teams EssentialsPopular
$4/month
Includes
  • Chat, call, and video conferencing
  • Real-time collaboration with file sharing, tasks, and polling
  • Team meeting recordings with transcripts and live captions (English)4
  • 10 GB of cloud storage per user
  • Data encryption for meetings, chats, calls, and files
  • Anytime phone and web support
Start with Microsoft Teams Essentials
Free
$0/monthCheapest
Includes
  • No contact or billing information required
Start with Free
Tier 2
Microsoft 365 Business Basic
$6/month
Includes
  • Identity and access management for up to 300 users
  • Web and mobile versions3 of Word, Excel, PowerPoint, and Outlook apps
  • Custom business email (you@yourbusiness.com)
  • 1 TB of cloud storage per user
  • 10+ additional apps for your business needs (including Microsoft Bookings, Planner, and Forms)
  • AI chat experience with web grounding, writing assistance, data analysis, and access to agents5
  • Automatic spam and malware filtering
Start with Microsoft 365 Business Basic
Basic
$5/monthCheapest
$0 / year
Start with Basic
Tier 3
Microsoft 365 Business Standard
$13/month
Includes
  • Desktop, web, and mobile versions3 of Word, Excel, PowerPoint, Outlook, and other apps
  • Webinars with attendee registration and reporting
  • Collaborative workspaces to co-create using Microsoft Loop
  • Video editing and design tools with Microsoft Clipchamp
Start with Microsoft 365 Business Standard
Standard
$10/monthCheapest
$1 / year
Start with Standard
Tier 4
-
Premium
$20/monthCheapest
$2 / year
Start with Premium

← Swipe to compare plans →

Ready to get started? Try either tool free — no credit card required.

Try Microsoft Teams freeFrom $4/moTry When2meet freeFree plan available
Find the best deal for your team
Answer 2 quick questions and we'll help you choose the right plan

Microsoft Teams

Team collaboration hub with chat, meetings, and file sharing

View all Microsoft Teams plans

When2meet

Free simple group availability scheduling tool

View all When2meet plans

What Reviewers Say

Frequently Asked Questions: Microsoft Teams vs When2meet

Which is cheaper, Microsoft Teams or When2meet?
As of June 2026, Microsoft Teams starts at a lower price point. Microsoft Teams starts at $4/mo while When2meet starts at $5/mo. However, the best value depends on the features you need at each tier.
How many pricing plans does Microsoft Teams have vs When2meet?
Microsoft Teams offers 3 pricing plans, while When2meet offers 4 plans. More plans typically means more flexibility to match your exact needs and budget.
Does Microsoft Teams or When2meet offer a free plan?
When2meet offers a free plan, while Microsoft Teams does not. If budget is a concern, When2meet lets you get started at no cost.
Can I save money by paying annually for Microsoft Teams or When2meet?
Both Microsoft Teams and When2meet offer annual billing options. Check each plan's yearly pricing for potential savings compared to monthly billing.
What is the most popular Microsoft Teams plan?
The Microsoft Teams Essentials plan is Microsoft Teams' most popular tier, priced at $4/mo. Key features include Chat, call, and video conferencing, Real-time collaboration with file sharing, tasks, and polling, Team meeting recordings with transcripts and live captions (English)4.
What pricing models do Microsoft Teams and When2meet use?
Microsoft Teams uses a per-seat pricing model, while When2meet uses freemium pricing. The right model depends on your team size and usage patterns.
How do Microsoft Teams and When2meet compare for Communication?
Both Microsoft Teams and When2meet are Communication tools. Microsoft Teams offers 3 plans starting at $4/mo, while When2meet offers 4 plans starting at $5/mo. Review the feature breakdowns above to see which better fits your Communication needs.
AI Recommendations

Sources

  1. Microsoft Teams Official Pricing- Vendor pricing page
  2. When2meet Official Pricing- Vendor pricing page

Related Articles

Best Video Conferencing Software Pricing Compared (2026)

Video conferencing pricing: Zoom ($0-21.99/user/mo), Google Meet (free-$12/user/mo), Microsoft Teams (free-$22/user/mo), Whereby ($0-9.99/mo), Loom ($0-15/user/mo). Compare meeting platforms.

How Much Does Slack Cost in 2026? Complete Pricing Breakdown

Slack pricing 2026: Free, Pro ($8.75/user), Business+ ($15/user), Enterprise Grid (custom). Full tier breakdown, annual vs monthly savings, hidden costs, and TCO for 10, 50, and 100-person teams.

Slack Free Plan in 2026: What You Get, What You Don't, and When to Upgrade

Slack free plan analysis 2026: 90-day message history, 10-app limit, no group video, no SSO, no compliance. When free is enough, when to upgrade, and the best free alternatives.

Track Price Changes

Get notified when pricing changes for these tools.

See all Microsoft Teams alternativesSee all When2meet alternativesCommunicationCompare more tools