Vidyard vs When2meet: Pricing Comparison 2026
Side-by-side pricing comparison of Vidyard and When2meet. See all plans, features, and costs at a glance.
Bottom line: When2meet starts at $5/mo, making it $24/mo cheaper than Vidyard ($29/mo). Vidyard offers a free plan.
Last updated: April 2, 2026
Vidyard vs When2meet: Quick Pricing Facts
| Feature | Vidyard | When2meet |
|---|---|---|
| Starting Price | $29/mo | $5/mo |
| Number of Plans | 4 | 4 |
| Free Tier | Yes | Yes |
| Pricing Model | per-seat | freemium |
| Annual Discount | N/A | N/A |
When2meet is the more affordable option, starting at $5/mo compared to Vidyard's $29/mo. Both are Communication tools with 8 combined pricing plans and 16 features compared.
Both tools offer free plans, making them accessible for teams on a budget. Vidyard uses per-seat pricing while When2meet uses freemium pricing, which may affect your total cost at scale.
Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.
| Pricing Plans |  Vidyard Try it free |  When2meet Try it free |
|---|---|---|
| Tier 1 | ||
| Tier 2 | Basic $5/monthCheapest $0 / year | |
| Tier 3 | Standard $10/monthCheapest $1 / year | |
| Tier 4 | Business Custom pricing Includes
| Premium $20/monthCheapest $2 / year |
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Which Should You Choose?
Choose Vidyard if:
- •You prefer Vidyard's free tier features—Up to 25 videos, Basic analytics
- •You want more features built-in—Vidyard offers 14 additional features across its plans
- •Your team needs custom enterprise pricing—Vidyard offers negotiated terms for large deployments
Choose When2meet if:
- •You want lower per-user costs—When2meet starts at $5/mo, saving $24/mo compared to Vidyard at $29/mo
- •You prefer When2meet's free tier features—No contact or billing information required
- •You prefer When2meet's freemium model with its 4-tier structure
Both Vidyard and When2meet offer free plans [1], eliminating cost barriers for evaluation. This means you can test both tools thoroughly with your actual workflows before any financial commitment. The free tiers differ in scope: Vidyard includes 3 features, while When2meet includes 1 features. Evaluate which free tier matches your evaluation needs before deciding to upgrade. Your best approach is to activate both free trials and evaluate which tool's workflow, integrations, and user experience align better with your team's needs before committing to paid plans.
Frequently Asked Questions: Vidyard vs When2meet
Which is cheaper, Vidyard or When2meet?
How many pricing plans does Vidyard have vs When2meet?
Does Vidyard or When2meet offer a free plan?
Can I save money by paying annually for Vidyard or When2meet?
Does Vidyard or When2meet offer custom enterprise pricing?
What pricing models do Vidyard and When2meet use?
How do Vidyard and When2meet compare for Communication?
Sources
- Vidyard Official Pricing— Vendor pricing page
- When2meet Official Pricing— Vendor pricing page
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