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Communication

Otter.ai vs When2meet: Pricing Comparison 2026

Side-by-side pricing comparison of Otter.ai and When2meet. See all plans, features, and costs at a glance.

Bottom line: When2meet starts at $5/mo, making it $12/mo cheaper than Otter.ai ($16.99/mo). When2meet offers a free plan.

Last updated: June 15, 2026

Data compiled by Arthur Jacquemin
Updated June 15, 2026
Try Otter.ai freeTry When2meet freePrice updated todayUpdated this month
Best Value

When2meet - When2meet offers a free plan, starts at $11.989999999999998/mo lower ($5/mo vs $16.99/mo).

Otter.ai vs When2meet: Quick Pricing Facts

FeatureOtter.aiWhen2meet
Starting Price$16.99/mo$5/mo
Number of Plans44
Free TierNoYes
Pricing Modelfreemiumfreemium
Annual DiscountN/AN/A

When2meet is the more affordable option, starting at $5/mo compared to Otter.ai's $16.99/mo. Both are Communication tools with 8 combined pricing plans and 1 features compared.

When2meet stands out with a free plan for getting started.

Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.

Pricing Plans
Otter.ai
Otter.ai
Try free
When2meet
When2meet
Try free
Tier 1
Basic
Custom pricing
Start with Basic
Free
$0/monthCheapest
Includes
  • No contact or billing information required
Start with Free
Tier 2
Pro
$17/month
Start with Pro
Basic
$5/monthCheapest
$0 / year
Start with Basic
Tier 3
Business
$3024/month
Start with Business
Standard
$10/monthCheapest
$1 / year
Start with Standard
Tier 4
Enterprise
Custom pricing
Start with Enterprise
Premium
$20/monthCheapest
$2 / year
Start with Premium

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Otter.ai

AI meeting transcription and note-taking assistant

View all Otter.ai plans

When2meet

Free simple group availability scheduling tool

View all When2meet plans

Frequently Asked Questions: Otter.ai vs When2meet

Which is cheaper, Otter.ai or When2meet?
As of June 2026, When2meet starts at a lower price point. Otter.ai starts at $16.99/mo while When2meet starts at $5/mo. However, the best value depends on the features you need at each tier.
How many pricing plans does Otter.ai have vs When2meet?
Otter.ai offers 4 pricing plans, while When2meet offers 4 plans. More plans typically means more flexibility to match your exact needs and budget.
Does Otter.ai or When2meet offer a free plan?
When2meet offers a free plan, while Otter.ai does not. If budget is a concern, When2meet lets you get started at no cost.
Can I save money by paying annually for Otter.ai or When2meet?
Both Otter.ai and When2meet offer annual billing options. Check each plan's yearly pricing for potential savings compared to monthly billing.
Does Otter.ai or When2meet offer custom enterprise pricing?
Otter.ai offers a custom-priced enterprise tier for larger teams. When2meet lists all its pricing publicly.
How do Otter.ai and When2meet compare for Communication?
Both Otter.ai and When2meet are Communication tools. Otter.ai offers 4 plans starting at $16.99/mo, while When2meet offers 4 plans starting at $5/mo. Review the feature breakdowns above to see which better fits your Communication needs.
AI Recommendations

Sources

  1. Otter.ai Official Pricing- Vendor pricing page
  2. When2meet Official Pricing- Vendor pricing page

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