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Communication

Fireflies.ai vs When2meet: Pricing Comparison 2026

Side-by-side pricing comparison of Fireflies.ai and When2meet. See all plans, features, and costs at a glance.

Bottom line: When2meet starts at $5/mo, making it $13/mo cheaper than Fireflies.ai ($18/mo). Fireflies.ai offers a free plan.

Last updated: July 6, 2026

Data compiled by Arthur Jacquemin
Updated July 6, 2026
Try Fireflies.ai freeTry When2meet freePrice updated 12d agoUpdated this month

Fireflies.ai vs When2meet: Quick Pricing Facts

FeatureFireflies.aiWhen2meet
Starting Price$18/mo$5/mo
Number of Plans44
Free TierYesYes
Pricing Modelfreemiumfreemium
Annual DiscountN/AN/A

When2meet is the more affordable option, starting at $5/mo compared to Fireflies.ai's $18/mo. Both are Communication tools with 8 combined pricing plans and 48 features compared.

Both tools offer free plans, making them accessible for teams on a budget.

Review the detailed tier-by-tier comparison above to see exactly which features are included at each price point and find the best fit for your Communication needs.

Pricing Plans
Fireflies.ai
Fireflies.ai
Try free
When2meet
When2meet
Try free
Tier 1
Free
$0/monthCheapest
Includes
  • Unlimited transcription
  • Unlimited AI summaries
  • 400 mins of storage/team
  • 20 AI credits
  • Zoom, GMeet, Teams, +more
  • Transcription in 100+ languages
  • Real-time notes & live transcriptions
  • Meeting search
  • AskFred: AI assistant
  • Upload audio/video file
  • Desktop app (Download)
  • Mobile app (Android, iOS)
  • Chrome extension
  • API access
Start with Free
Free
$0/monthCheapest
Includes
  • No contact or billing information required
Start with Free
Tier 2
Pro
$18/month
Includes
  • Unlimited transcription
  • Unlimited AI summaries
  • 8,000 mins of storage/seat
  • 20 AI credits
  • Video recording
  • Download transcripts, summaries, recordings
  • Personal Assistant
  • AI Skills
  • Voice Agents
  • Action items & task Manager
  • Unlimited integrations
Start with Pro
Basic
$5/monthCheapest
$0 / year
Start with Basic
Tier 3
BusinessPopular
$29/month
Includes
  • Unlimited transcription
  • Unlimited AI summaries
  • Unlimited storage
  • 30 AI credits
  • Multi-language Mode
  • Conversation intelligence
  • Team analytics (for admins)
  • Public meeting access
  • User groups
Start with Business
Standard
$10/monthCheapest
$1 / year
Start with Standard
Tier 4
Enterprise
$39/month
Includes
  • Unlimited transcription
  • Unlimited AI summaries
  • Unlimited storage
  • 50 AI credits
  • Rules engine
  • SSO + SCIM
  • Audit Logs (API)
  • HIPAA compliance
  • Private storage
  • Custom data retention
  • Transcript + Summary only mode
  • Super admin role
  • Dedicated account manager
Start with Enterprise
Premium
$20/monthCheapest
$2 / year
Start with Premium

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Fireflies.ai

AI meeting assistant that records and transcribes meetings

View all Fireflies.ai plans

When2meet

Free simple group availability scheduling tool

View all When2meet plans

Frequently Asked Questions: Fireflies.ai vs When2meet

Which is cheaper, Fireflies.ai or When2meet?
As of July 2026, When2meet starts at a lower price point. Fireflies.ai starts at $18/mo while When2meet starts at $5/mo. However, the best value depends on the features you need at each tier.
How many pricing plans does Fireflies.ai have vs When2meet?
Fireflies.ai offers 4 pricing plans, while When2meet offers 4 plans. More plans typically means more flexibility to match your exact needs and budget.
Does Fireflies.ai or When2meet offer a free plan?
Yes, both Fireflies.ai and When2meet offer free plans. Compare the feature limits of each free tier to see which better fits your use case before upgrading.
Can I save money by paying annually for Fireflies.ai or When2meet?
Both Fireflies.ai and When2meet offer annual billing options. Check each plan's yearly pricing for potential savings compared to monthly billing.
What is the most popular Fireflies.ai plan?
The Business plan is Fireflies.ai's most popular tier, priced at $29/mo. Key features include Unlimited transcription, Unlimited AI summaries, Unlimited storage.
How do Fireflies.ai and When2meet compare for Communication?
Both Fireflies.ai and When2meet are Communication tools. Fireflies.ai offers 4 plans starting at $18/mo, while When2meet offers 4 plans starting at $5/mo. Review the feature breakdowns above to see which better fits your Communication needs.
AI Recommendations

Sources

  1. Fireflies.ai Official Pricing- Vendor pricing page
  2. When2meet Official Pricing- Vendor pricing page

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